Office 365 Project

Background

MMI currently utilizes servers hosted on campus, managed by the Information Technology Department, to provide Exchange services (calendar and email).  We are now moving the campus Exchange service from the I.T.-managed data center infrastructure to Microsoft’s Office 365 Education cloud service.  Microsoft will host the Exchange infrastructure and applications in their data centers located in the United States.

Office 365 is a robust cloud offering provided by Microsoft, containing various services and components. It is one of the largest cloud platforms in the world and protected by Microsoft. Office 365 offers many Microsoft applications including: Exchange calendar and email, messaging and collaboration, project management, file sharing and content management, and online versions of Office applications.

Office 365 Details

The I.T. Department has completed evaluation and testing of Office 365 Exchange, and performed a thorough risk assessment. Based on the evaluation and assessment, Office 365 is a better solution when compared to our current on-premise Exchange services, and meets campus needs.

Why is MMI migrating to Office 365?

Office 365 allows the Information Technology Department to offer and support, in cooperation with Microsoft, a more robust, stable, accessible, and consistent email and calendar service:

  • increased stability and reliability
  • increased security
  • increased redundancy and disaster recovery
  • reduced overhead allowing I.T. to focus on other priority projects

What advantages are there for me?

Office 365 includes several features to the advantage of faculty and staff. To begin with, our contract includes more storage for email than MMI could supply locally. Other services, such as Office Web Apps (document creation online), OneDrive (cloud storage and collaboration), and Skype (IM, conferencing, and collaboration) are part of the Office 365 suite of services:

  • more email capacity: 50Gb compared to the 8-10Gb I.T. could provide
  • large capacity in OneDrive cloud storage (1Tb)
  • better mobile support
  • access anytime, anywhere, from any device

Is there anything I have to do?

I.T. will notify you before your account is migrated. After migration, you’ll need to give Outlook the opportunity to discover that your account is now in the cloud. If this does not happen automatically (you start Outlook and don’t see any new mail), go to File/Account Settings, select your Exchange account (it may say “Microsoft Exchange” or “username@marionmilitary.edu”) and click the “Repair” button.

Shared Calendars

Most of the configurations for your account will come over during the migration, but shared calendars will not. You may need to go through the process of sharing your calendar with your collaborators again, or requesting them to share with you.  I.T. will be available to assist with this process.

Migration Schedule

2/3/2020
Admissions
Business Office
Financial Aid
HR
Maintenance Dept.

2/10/2020
Academic Success Center
Athletics
Auxiliary Services
Commandant & Student Affairs
Library Services

2/20/2020
Faculty
Military Dept.

2/27/2020
Advancement
Alumni Affairs
Archives
President’s Office