New Club/Organization Declaration of Intent

Student organizations at MMI should offer members opportunities to enhance, explore, apply, practice, and integrate knowledge and skills gained through pursuit of academic study. The Office of the Commandant of Cadets administers MMI’s policies requiring registration for all cadet organizations. Cadet organization registrations remain valid through the academic year and must be renewed annually to remain an active, officially-recognized MMI organization. All registration forms and information are managed by the Office of the Commandant of Cadets.

The process for registering a new organization is:

Complete a Declaration of Intent (below). This will be submitted to Commandant’s staff for preliminary review. You will receive a response about whether or not you may proceed with the Application for Registration within around 1-2 business days.
If given approval to apply, follow the link in the email you receive to apply for official registration. This application will again be reviewed by Commandant’s staff, and a response will be given within 5 business days. Note: some applications may be rejected due to errors in the application. In such case, you will receive a follow-up email with specific details about items to revise in your application for registration, and you will be invited to re-apply with these revisions.
If your application is approved by the Commandant’s staff, it will be sent to the Commandant of Cadets for final review.
If approved, you will receive a final email prompting you to schedule an appointment with the Office of Institutional Advancement to discuss fundraising for your organization and to schedule an appointment with a the Assistant Commandant for Operations and Administration to advertise organization membership requirements and deadlines to the Corps of Cadets.
Once active, your organization will need to apply for renewal at the beginning of each academic year. A member of the Commandant’s staff will send out notifications annually to ensure that these renewals are completed by a designated deadline.

Before registering a new organization, please review the MMI Student Organization Packet. This includes organization guidelines and the constitution/by-laws format so that you can prepare to complete the Application for Registration.

Student Organization Declaration of Intent

"*" indicates required fields

Proposed Organization Name*

Proposed organization president or primary cadet contact*

This person will be the designated cadet contact for the club/organization.

First Last

Contact number of primary cadet contact*

Please enter a valid phone number for the primary contact for the club/organization.

Email address of primary cadet contact*

Please enter the cadet email address for the primary contact for the club/organization.

Faculty/staff advisor*

First Last

Email address of faculty/staff advisor*

Please write a short statement about the purpose of the proposed club/organization*

Which category does the proposed organization fall under?*

Academic: to foster appreciation of a particular academic field or discipline among the student body.

Military: to support academically, develop professionally, and/or encourage socialization among students with a common interest in military science.

Political: to address political and governmental concerns and/or to promote interest in traditionally political issues at a campus, local, state, and national level.

Recreational/Athletic: to encourage development of skills, knowledge, or support of a particular sport or recreation/leisure activity.

Religious: to assist in the spiritual development of MMI cadets and/or to foster interdenominational, denominational, or specific spiritual and/or religious tenets.

Service: to provide philanthropic and/or altruistic service to the campus and/or community.

Will the proposed club/organization have any affiliation with other local, state, or national organizations?*

Yes

Declaration of Intent

This document verifies that the above-named group has declared its intent to pursue status as an officially registered student organization at the Marion Military Institute. After completing this form (including the signature of the proposed faculty/staff advisor) and returning it to the Commandant’s Office (“Office of Student Affairs”), the organization may hold up to three meetings pending action on its petition. The organization may employ these meetings to select officers and write a constitution. This statement of intent does not afford the group the privileges of registration and acceptance of this form by the Commandant’s Office should not be viewed as official approval as to the merits of the group or its potential for registration. At such time as the group completes the steps required for official registration and is approved by the Commandants office, the new organization will be granted registration for the present school year. If the group does not complete the required registration steps within 30 days from the date of declaration of intent form is received, the intent is considered expired. As a representative of the above-named group, I am aware of and understand the rules, regulations, policies and procedures governing student organizations as formulated by Marion Military Institute and the Registration of Student Organization Guidelines. I certify that this group will function in accordance with these policies and procedures.

Signature

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